Knowledgebase

With on-prem exchange servers, when users schedules meetings they can see the free/busy times of the attendees they invite to the meeting. On hosted exchange this behaviour is disabled by default. Each user who needs other users to see their free/busy times explicitly needs to assign the appropriate permissions.

Please follow these steps to assign the correct permission:

1. Open Microsoft Outlook.
   
   
2. At the bottom of the Microsoft Outlook screen, right click the Calendar icon:
   
   
   
   NOTE: On newer Outlook versions the icon may be at the top left of the Outlook windows:
   
   
   
   
3. Click Options
   
   
   
   
4. In the Calendar Properties window, click the Free/busy options button:
   
   
   
   
5. The default permission will be none that van be seen here:
   
   
   
   
6. To enable the correct permission, select the Default permission, and select Free/Busy time from the Read section. Leave all other options unchanged.
   
   
   
   
7. When this warning pops up, please click Yes to confirm:
   
   
   
   
   
8. Click Apply and Ok to save the changes. Close all windows.

You have now set the correct permission for other uses to see only you free/busy time. Note that each user has to set this in order for other users to see their free/busy time.